Real Estate Executive Assistant

We are on the hunt for a dynamic and ambitious professional who is ready to bring their A-game. This individual thrives in an environment of continuous learning and innovation, proactively improving systems and processes while staying two steps ahead. They are resourceful and self-sufficient, exploring multiple solutions and options before seeking assistance from their Executive.

Key Traits and Skills:

• Exceptionally organized, creating well-structured plans and ensuring every detail is accounted for.
• Strong delegation skills, empowering team members to execute tasks efficiently and effectively while maintaining accountability.
• A natural problem solver with a “figure it out” attitude, tackling challenges with determination and creativity.

Tech-Savvy Innovator:

• Fascinated by AI tools, exploring platforms like ManyChat and innovative integrations to drive efficiency and elevate client satisfaction.
• Adept at leveraging technology to streamline marketing efforts, scale follow-ups, and create workflows that maximize productivity.
• Always staying ahead of trends, bringing fresh ideas to enhance the business's competitive edge.

Personality and Style:

• Brings a vibrant, stylish, and polished demeanor, exuding professionalism with a touch of flair.
• Charismatic and engaging, with a natural ability to connect with others and build relationships effortlessly.
• Genuinely invested in the success of those around them, fostering collaboration and a positive, goal-oriented environment.

Additional Characteristics:

• A creative thinker with a keen eye for design and detail, able to assist with branding and marketing projects.
• Comfortable with the fast-paced nature of real estate and thrives under pressure without compromising quality or care.
• Maintains a high standard of confidentiality and discretion, essential in supporting executive-level operations.

This individual is not just a right-hand to the Executive; they are a strategic partner, driving results, enhancing team cohesion, and embracing the mission to deliver exceptional client experiences.

Are you—or do you know—this powerhouse? Let’s connect and get to work!

We are seeking a highly organized, tech-savvy, and proactive Real Estate Executive Assistant to support and elevate our team’s operations and client experience. This role requires a detail-oriented leader with excellent communication skills, a passion for process improvement, and a strong aptitude for planning and execution.

Key Responsibilities:

1. Transaction Management: (not perform TC work unless TC is out)
2. • Oversee the transaction process, acting as the go-to person for team members to ensure seamless operations and resolve challenges efficiently.
3. Operations and Systems:
4. • Maintain and revitalize existing operational systems to optimize workflow and team productivity.
   • Order supplies, track, and maintain inventory to support team needs.
5. Client Events and Engagement:
6. • Plan, organize, and execute engaging client events, team masterminds, and seminars to foster relationships and enhance the client experience.
   • Plan, organize, and oversee “pop-by” items for clients, ensuring thoughtful, timely delivery.
   • Manage the scheduling and mailing of personalized items, including cards, gifts, and surprises for clients and referral partners.
7. Team Support:
8. • Lead onboarding and training for new hires to ensure smooth integration into the team.
   • Run team meetings, fostering collaboration and alignment toward team goals.
9. Marketing Oversight:
10. • Manage the marketing department, ensuring their work is completed efficiently, on time, and aligned with the team's objectives.
    • Contribute to innovative marketing strategies that enhance client engagement and business growth.
    • Help record videos to provide the marketing team to use
11. AI and Technology Implementation:
12. • Grow the team’s AI knowledge and implementation strategies, integrating cutting-edge tools to improve productivity and client satisfaction.
    • Provide support and training to help team members thrive in using new technologies.
    • Take courses and implement topics into the team after discuss with team lead which topics to implement and when
13. Team Lead and Client Care Coordination:
14. • Organize and oversee team leads, listing staging, and client care processes to ensure an exceptional client journey from start to finish.

Ideal Candidate Attributes:

• A proactive problem-solver who anticipates needs and offers solutions before challenges arise.
• A strategic planner with exceptional organizational skills and attention to detail.
• A charismatic leader who inspires collaboration and fosters team growth.
• A creative thinker who brings fresh ideas to marketing, client engagement, and operational improvement.
• A continuous learner who is enthusiastic about integrating AI and emerging technologies into daily operations.

This position is central to the team’s success, offering a unique opportunity to drive operational excellence, elevate client experiences, and contribute meaningfully to a high-performing real estate team.

To excel in the Real Estate Executive Assistant role, the following certifications, licenses, and technical knowledge would be highly beneficial:

Certifications and Licenses

1. Real Estate License (Optional but Preferred):
2. • A valid SC real estate license ensures familiarity with industry regulations, terminology, and transaction processes.
   • Enhances the ability to support transaction management effectively.
3. Certified Administrative Professional (CAP)(Optional but Preferred):
4. • Demonstrates advanced skills in office management, organizational strategies, and administrative operations.
5. Project Management Certification (e.g., PMP, CAPM)(Optional but Preferred):
6. • Equips the candidate with skills in planning, organizing, and executing events and projects efficiently.
7. Marketing Certifications(Optional but Preferred):
8. • HubSpot Content Marketing Certification or similar programs to understand effective marketing strategies and tools.
   • Certifications in social media management platforms like Hootsuite or Meta Blueprint are advantageous.
9. Event Planning Certification (Optional):
10. • Programs like the Certified Meeting Professional (CMP) or Event Planning Foundations ensure expertise in planning and executing seminars, masterminds, and client events.

Technical Knowledge

1. CRM Systems:
2. • Expertise in using real estate-specific CRMs like Brivity, BoomTown, or Follow Up Boss to manage leads, transactions, and client engagement.
3. AI Tools and Platforms:
4. • Proficiency with AI tools like ChatGPT, ManyChat, or Zapier for automating workflows and increasing efficiency.
   • Knowledge of tools like Otter.ai for transcription and meeting management.
5. Real Estate Software:
6. • Familiarity with platforms like Dotloop, DocuSign, or TransactionDesk for document and transaction management.
   • Experience with listing and staging tools such as Canva or Floorplanner.
7. Marketing and Design Tools:
8. • Skills in graphic design tools like Canva, Adobe Creative Suite, or PicMonkey for creating professional marketing materials.
   • Experience with email marketing platforms like Mailchimp, Constant Contact, or ActiveCampaign.
9. Event and Task Management Tools:
10. • Proficiency in tools like Trello, Asana, or Monday.com for organizing events, projects, and team workflows.
11. Google Workspace and Microsoft Office Suite:
12. • Advanced skills in tools like Google Sheets, Docs, and Slides or Microsoft Excel, Word, and PowerPoint for day-to-day operations.

Bonus Skills

• Knowledge of Real Estate Compliance: Understanding escrow processes, contracts, and local/state regulations.
• Data Analysis Skills: Using tools like Excel, Google Analytics, or Tableau to track performance metrics and marketing effectiveness.

$70,000 - $85,000 USD Yearly

At Atlas Home Team, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Atlas Home Team’s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.